Vacancy: Office Manager (0,8 fte)
Are you a natural organizer with an eye for detail and a passion for innovation? Do you want to play a key role in a groundbreaking program that’s preparing the Netherlands for the future of Immersive Experiences (IX)? Then we’d love to hear from you.
We’re looking for an Office Manager (0.8 FTE) for the National Growth Fund program CIIIC (Creative Industries Immersive Impact Coalition).
What to expect as Office Manager at CIIIC
As Office Manager, you're the driving force behind the internal organization of CIIIC. You support the Program Director and help the team work smoothly and effectively. You make sure everything runs efficiently, both in the office and remotely, and keep internal processes clear and well-structured.
Your responsibilities
First point of contact:
Managing incoming calls and emails.
Support to the Program Director:
Calendar management and scheduling meetings.
Drafting and handling correspondence and assignments.
Team support:
Planning, preparing, and taking minutes of team meetings.
First point of contact for ICT and automation.
Administration:
Managing the archive (Google Drive) and backups.
Handling mail and correspondence.
Ensuring GDPR compliance.
Finance:
Recording commitments and agreements.
Processing incoming invoices, checking and completing data, preparing for approval.
Creating outgoing invoices.
Archiving financial documents.
Who are we looking for?
An Office Manager who thrives in a dynamic and innovative environment. You're highly organized, detail-oriented, a strong communicator, and able to juggle various responsibilities with ease.
What you bring
At least 3 years of experience in a support or coordination role.
Excellent communication skills in Dutch (with solid written English skills).
Strong organizational skills and experience managing complex calendars and processes.
Financial insight and experience with administrative processes such as invoicing and financial tracking.
Affinity with working across sectors: entrepreneurs, knowledge institutions, governments, cultural and non-profit organizations.
Experience with project-based work.
Solid digital skills, including working with standard office software and platforms.
A proactive, self-starting, and solution-oriented attitude.
Open, approachable, and a great colleague to work with.
You also have a suitable home office setup and are willing to regularly work from our office in Rotterdam.
What we offer
TKI CLICKNL is responsible for the program management of CIIIC and will be your formal employer.
We offer a 0.8 FTE position (exact number of hours to be agreed) at Stichting TKI CLICKNL.
The salary range for this role is between €3,500 and €4,500 gross per month, based on a 40-hour workweek. Your exact salary will depend on your experience and education.
We also offer:
30 vacation days per year (based on full-time employment).
A contribution to a pension plan.
A fixed allowance for mobile phone costs.
A challenging and diverse role within a high-impact national program.
Flexible working hours and the possibility to work partly from home.
An inspiring team of experts in innovation, technology, and social impact.
About CIIIC
The third digital wave has arrived. After internet and mobile, Immersive Experiences (IX) are driving the next revolution: a world where the digital and physical merge. The Netherlands wants—and is ready—to lead the way.
CIIIC, backed by a €200 million investment and a strong network of leading organizations, is making this happen. By collaborating nationally and internationally. By connecting innovation and entrepreneurship with public values. And by giving creatives, companies, IX experts, and researchers access to cutting-edge facilities, expertise, and a global network of partners.
The program is commissioned by the Ministry of Education, Culture and Science (OCW). For more information, visit our website.
CLICKNL is responsible for the program team, which will be built up during 2025. The team, led by the Program Director, will include a Program Secretary, Office Manager, Project Leads, and Communication Specialists.
Interested?
Does this role sound like a great fit for you?
We look forward to your application!
Please respond no later than Monday, May 5, 2025, by sending your CV and motivation letter or video to hr@clicknl.nl.
Interviews will take place during the week of May 12.
Questions about the vacancy?
Reach out to Carrie Moetwil at hr@clicknl.nl.